BID BULLETIN NO. 452-01

Amended rules, requirements for quotation documentation, general instructions for the Suppliers, standard forms can be downloaded here.

International Organization for Migration, Mission in Ukraine, (IOM Ukraine) on 25 July 2017 announces a Request for Quotation (RFQ) for the Supply and Delivery of Networking Equipment for the State Border Guard Service (SBGS) of Ukraine in the framework of project Support for Migration and Asylum Management in Ukraine” funded by European Union (EU).

The RFQ procedure will be conducted based on the rules of the International Organization for Migration.

Rules, requirements for quotation documentation, general instructions for the Suppliers, standard forms can be downloaded here.

Price Schedule (Annex B) can be downloaded here.

Product Specification Form (Annex C) can be downloaded here.

Vendor’s Information Sheet (VIS – Annex D) can be downloaded here.

Code of Conduct for Supplier (Annex G) can be downloaded here.

The prices in quotation shall be without Value Added Tax (VAT) and shall be stated in Euro, DAP-Kyiv, INCOTERM 2010. 

The winning Supplier, shall fill the Value Added Tax (VAT) Declaration in accordance to Annex 6 to the Order of the Ministry of Finance of Ukraine dd 25.11.2011, # 1492 "On approval of the reporting form and procedure of its completing and tax reporting of value-added tax," indicates the basis for the tax exemption, including the number of project registration card, which made ​​the purchase of goods and services, and an appropriate international agreement. The taxpayer (Bidder) saves in the case: 1) copy of the project registration card, certified by the project’s donor or implementer; 2) a copy of procurement plan, certified by the project’s donor or implementer; 3) a copy of the agreement for the supply of goods, works and services, certified by signature and stamp of the project’s implementer (the contract states that the procurement of goods, works and services is carried out within the international technical assistance and corresponds to the category (type) of goods and services specified in terms of purchase).

The Quotation must be valid for no less than 45 (forty five) calendar days from the date of the Quotation submission deadline.  The period of validity of the Quotation should be clearly stated in the Quotation. Supplier’s Quotation should be supported by Bid Security in form of bank guarantee and Manufacturer Authorization Form (MAF) must accompany the Quotation.

It is a mandatory requirements of this RFQ for the Supplier to agree to  to conclude contract according to IOM template (Annex E). IOM Ukraine reserves the right to reject and or all Quotations that do not comply to this requirement.

Payment will be done in Euro or in the currency of the invoice according to the UN operational rate of exchange for the date of payment (https://treasury.un.org/operationalrates/OperationalRates.php). 

All Quotations in response to this RFQ shall be submitted in sealed envelopes properly marked with, “Quotation for Supply and Delivery of Networking Equipment for SBGS Ukraine, (UA1-2017-452)” on or before 17:00 hours, 4 August 2017 at IOM Office located at 8 Mykhailivska Street, 01001, Kyiv, Ukraine.  The Quotation shall be addressed to the Bids Evaluation and Awards Committee (BEAC) and shall be supported with the following supporting documents:

(list down the required supporting documents here)

Prospective suppliers are invited to address questions related to RFQ and/or Technical Specifications to the BEAC by email:  iomkievtenders@iom.int no later than 3 (three) working days prior to the deadline for the submission of bids.  The subject line of the e-mail request for additional information should contain the following: Request for Clarification under tender # UA1-2017-452 Attention: Anna Kozachenko.

Written copies of IOM’s response (including an explanation of the query but without identifying the source of inquiry) will be published at the country website of the IOM Mission in Ukraine for all prospective suppliers (http://www.iom.org.ua/en/tenders/current-tenders).

IOM reserves the right to accept or reject any proposal and to annul the selection process and reject all proposals at any time prior to agreement award, without thereby incurring any liability to affected Bidders.